Medical facility administrators have many and varied responsibilities, for patients, staff, physicians, facilities, public relations, and for information management. In the US, the push to qualify for the billions of dollars of federal funds available as an “incentive” for rapid transition to EHR (Electronic Health Records) adds a layer of complexity and urgency to the work of information management.

Most medical service providers have been gradually transitioning some of their office procedures and records to electronic media for some time now, and it has mostly been a rather organic process, occurring as certain technologies or solutions become mature enough so that everyone on staff pretty much agrees that the new higher-tech solution really does make practice easier, as well as saving money and time. This gradual adoption process has allowed medical practices to build consensus within their organizations before bringing a new process on board, and has allowed practices that are happy with their existing systems to forego being early adopters of new technologies until those new technologies are so mature and user-friendly that transition is easy.

The amount of federal money available to incentivize rapid transition to fully electronic health records could be a game changer. It means that transitioning to electronic record technologies in 2013 may possibly be more expensive than in 2012. It means that competing hospitals or practices are likely to get these incentive funds, and consequently lower their relative cost of providing services. Any solution brought on board must be easy to deploy and manage. This is naturally always important, since any organization wants to focus efforts on core competencies, and not on IT (information technology) management. It is especially true when several new IT solutions or systems are being integrated at once, and when there is a regulatory deadline involved, as well. Tivoli was designed with this in mind, being an add-on security solution costing usually less that $40 per end-point, and requiring very little user management.

A situation unique to health care organizations is that there are many “endpoints” or different users and devices attached to the system, some of whom may be older physicians, who are not accustomed to performing IT functions in the course of their daily interactions with patients. Tivoli was designed with this in mind, giving the administrator continuous visibility, control, and compliance for endpoint data security.

One of the most serious concerns relative to electronic health records is storage and security. If absolutely everything is stored, transmitted, and retrieved electronically, then massive amounts of storage and RAM (random access memory) will be required, and the yearly growth in the amount of storage required will be significant. Since Tivoli is an endpoint manager, it is easy to scale up or down, providing the security needed regardless of the size of the data library protected, and regardless of whether the data protected is stored in a public or private cloud computing services, or on-site.

There are federal regulations regarding back up and disaster recovery for electronic health records, and even more stringent regulations regarding security, and regarding patient notification in the event of a hacking incident or data security breach. The costs of the patient notification and remediation required in response to a single security breach can easily exceed a year’s worth of cost savings, and this is not to mention the public relations consequences of such an event.

Tivoli can help. Tivoli is an end-point system security management solution that enables businesses with high-value data, such as medical services facilities, to entrust their records to SaaS or PaaS (software as a service, or platform as a service) with confidence that the likelihood of successful hacking or security breach becomes very small indeed.

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Nordisk systems specialized in Tivoli access manager provides solutions that authorizes and authenticates user access to Web applications. Protect your valuable data from power failures, natural disasters by using our Disaster Recovery solutions.

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